Job offer: Executive Assistant

Are you seeking an exciting new venture in Malta? Are you an experienced Executive Assistant who enjoys working with senior management? Look no further! We have a new opportunity with a client, a prestigious company that promises excitement and growth. Interested? We at Ceek would love to hear from you!

 

What's expected of you?

• Maintain and arrange office documents, files, and databases for easy access and confidentiality
• Handle incoming and outgoing communications professionally, including calls and messages
• Carry out daily administrative tasks proficiently
• Organize schedules, appointments, and provide timely reminders
• Ensure adherence to office procedures for accuracy and confidentiality
• Create reports, presentations, and briefs using professional written and verbal communication
• Facilitate meetings by preparing agendas, taking detailed minutes, and ensuring follow-up on tasks
• Coordinate travel arrangements and promptly address executives' inquiries
• Work collaboratively with colleagues to implement streamlined administrative practices
• Process insurance claims and manage follow-ups and renewals efficiently
• Collaborate with internal departments to ensure compliance with industry standards such as QEMS, ESG, LPCB, and ISO

 

What are you expected to bring?

• Have 3 years’ experience in a similar role
• Strong written and verbal communication skills in English
• Proficiency in Microsoft Office Suite and relevant software applications
• Exceptional planning and time management skills
• Strong organisational skills, with the ability to prioritise tasks and manage multiple projects simultaneously
• Ability to multitask and work in a fast-paced environment

 

What's in it for you?

• Competitive salary and benefits package
• Opportunity to work in a stable company
• Possibility to grow within the organisation
• Friendly and collaborative work environment

 

We are already interviewing for this exciting opportunity. Apply now and take your career to the next level!