Job offer: Trade Secretary ( Maltese, English & Italian Speaking )


Announced
12/10/20243 month(s) ago
Job Status
Employee
Job Type
Full time
Expiration Date
12/01/2025 19 days left
Job Category
Job Location
Birkirkara, Malta
Reference Number
QXW98X8R
Job Title
Trade Secretary ( Maltese, English & Italian Speaking )
Job Presentation

Manpower Malta is seeking a Trade secretary for our client's sales Department team in Malta.

Respons abilities:

  • Answer and redirect phone calls, manage emails, regular mail, shipments, photocopying, and other office day to day duties.
  • Provides support with the administrative and accounting procedures to the operational outlets, managing payments and cash reconcilations.
  • Determines which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures
  • Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting
  • Assist junior staff members with onboarding such as orientation, basic information on good work practices in line with the company procedures

  • Assist the sales department with coordination of schedules, appointments, daily operational tasks, travel arrangements and social events. Establish and maintain record-keeping system for files, contacts, and employee directory
  • Oversee office equipment and supplies, and initiate requisitions to replenish inventory
  • Manage and execute all promotional communication related to operational and future outlets is correct and in line with company directives.
  • Provide secretarial support to the Sales department and Sales Manager.
  • Requirements :
    • University degree (preferably in economics or similar);
    • Fluency in Maltese, English and Italian;
    • Excellent verbal and written communications skills
    • Excellent command of the Office Pack;
    • Experience working alongside others and offering support to achieve shared goals
    • Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
    • Experience in an office environment or other professional setting
    • Ability to think proactively and show initiative
    • Ability to exercise discretion with sensitive information, including client and employee data
    • Good problem solving skills;
    • Good communication, social and organizational skills;
    • Flexibility;
    • Reliability.

    Salary :
    • To be negotiated based on level of education and work experience.

How to Apply

Kindly use the following link to apply for this job:
JOB BY
Manpower, Malta
Triq dun Karm, Birkirkara Bypass, Birkirkara, Birkirkara
  +356 9976 6533

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